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Fellowship and Awards Manager

The Australian Academy of Science was founded by Royal Charter in 1954 and currently more than 460 of Australia’s leading scientists have been elected as Fellows. The Academy is an independent non-profit organisation that recognises outstanding contributions to science and research, provides expert advice to government, contributes to the development of science policy, promotes science education and public understanding of science, and fosters international scientific relations. This position is an important part of a Secretariat of about 50 people who work as a team to support activities undertaken by the Academy.


The Fellowship and Awards Manager is a key member of the Secretariat, reporting to the Chief Executive and liaising closely with Officers of the Academy. This position manages the Academy’s stringent election procedures and advises the Council on procedural and governance matters. It also oversees the competitive selection processes for the Academy’s honorific awards, travelling fellowships, conference support and research grants. Extensive experience in committee support and a strong background in database management are essential.

Position information


The salary to be offered will start at Academy classification:

Academy Classification

Base Salary

at 17%










Classification 7(1) and 8(1) have an increment after one year. Classification 7(2) and 8(2) have an increment after two years. All increments are subject to a performance review. In addition to the 9.5% superannuation guarantee, the Academy makes a further 7.5% contribution to superannuation (for a total of 17% superannuation). Alternatively, employees may choose to have the additional 7.5% paid as base salary. Other conditions include a full time 70 hours working fortnight, 17.5% leave loading, paid stand down over Christmas, flexible working hours, an employee assistance program, options to salary sacrifice and free city parking.


Ian Potter House and the Shine Dome, 9 Gordon Street, Acton


Applications for the position must address the selection criteria and include a curriculum vitae with contact details for three referees. 

Applications should be forwarded, preferably by email, to: or

Human Resources
Australian Academy of Science
GPO Box 783
Canberra ACT 2601

The closing date is close of business on Monday 11 August

Further information on the position is available from:

Ben Patterson—Business Manager
Phone: (02) 6201 9420

Position description

Position title: Fellowship and Awards Manager
Section: Fellowship and Awards
Responsible to: Chief Executive
Direct reports: Awards Officer, Fellowship Assistant
Hours: Full time
Tenure: Permanent
Classification: 7(1) – 8(1)
Date reviewed: 24 July 2014

Duties and responsibilities

Working closely with the Secretaries for Biological Sciences and Physical Sciences:

  • Administer the Fellowship election process, including planning, organisation, provision of information to Fellows, compilation of documentation, and monitoring of nominations
  • Actively maintain relationships between the Fellows and the Academy
  • Be responsible for the maintenance and ongoing development of the Academy’s database, including subscription history, personal records, disclosure statements and statistical material
  • Supervise the Academy’s honorific awards, travelling fellowships, conference support and research grants programs
  • Provide strategic support and advice on Fellowship and Awards matters, draft policy and processes, and implement policy and process changes
  • Maintain the Academy’s governance documents and provide advice on protocols and governance
  • Provide input for Academy publications on Fellowship and Awards matters
  • Be responsible for the planning and management of meetings, in particular Sectional Committee Meetings, Discipline Nominating Groups and the Academy’s Annual General Meeting.
  • Supervise support staff to provide optimal outcomes
  • Actively manage the cost centre’s budget
  • Act as Privacy Officer for the Academy
  • Undertake other duties as directed, including sharing duties with other staff from time to time

Qualifications and experience


  • Tertiary level qualifications
  • Experience in supporting committees
  • Experience in database management and administration
  • Excellent writing skills, including interpretation and representation of science concepts
  • Experience in effective supervision of staff
  • High level of computer skills (e.g. Microsoft Office and relevant computer software)


  • A degree in science
  • Experience in governance administration
  • An up to date understanding of privacy legislation

Selection criteria

  1. Well-developed oral communication and interpersonal skills with proven ability to effectively consult and to provide clear and concise briefings
  2. Demonstrated ability to plan, prioritise and coordinate work programs to meet competing deadlines and comply with procedural requirements
  3. Demonstrated accuracy and attention to detail
  4. Demonstrated experience in the development and management of database applications
  5. Excellent writing skills, including drafting policies and procedures, and ability to clearly represent scientific and technical concepts
  6. Proven reliability, diplomacy and preservation of confidentiality
  7. Experience in drafting and interpretation of governance documentation
  8. Demonstrated experience in providing administrative support to committees
  9. Demonstrated capacity for taking initiative and self motivation
  10. Demonstrated ability to work in a team and effectively supervise staff
  11. Demonstrated ability to manage a cost centre budget
  12. High level computing skills including experience in Microsoft Office, Adobe Acrobat and other applications
  13. A commitment to workplace diversity, workplace participation, OH&S and equity principles