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HIRING INFORMATION

For Dome availability or further information email the Events coordinator or phone (02) 6201 9430.

Location map

Click on image for a larger version of location map

Facilities

The Australian Academy of Science's Shine Dome has been a Canberra landmark since its construction in 1959. Refurbished as part of the Centenary of Federation celebrations, the Shine Dome has excellent acoustics and the latest technological equipment and is located just a short walk from hotels, tourist attractions and city shops.

Floor plan of the Shine Dome

Rooms

The main auditorium, the Ian Wark Theatre, is suitable for meetings and lectures, and is equipped with the up-to-date audiovisual equipment. The ground floor seats 150 in armchair comfort. The upper level has 34 seats with desk facilities plus bench seating to extend the total capacity of the theatre to 220.

	The Jaeger Room offers additional space for morning and afternoon teas, lunches, and break-out groups.
	It is also ideal for receptions, launches or cocktail parties. Up to 40 people can be seated for a small seminar, 60 for a formal dinner or up to 150 for a reception.

The Becker Room can seat 24 people for an executive meeting, training session or business lunch.

The Foyer is equipped with a registration desk and is ideal for displays associated with the function being held at the Dome.

Other facilities

Audio visual equipment
The Ian Wark Theatre is equipped with a fully integrated audiovisual system, with laptop interfaces, CD, DVD and VCR capability. Use of the following items is included in the hire fee.

• Lapel microphones (2)
• Podium microphones (4)
• Roving microphones (6)
• Laser pointer
• Data projector
• Document camera

Please note if full access to the Academy's computer system is required for presentations a qualified audio visual technician, approved by the Academy, must be employed at the hirer's expense to operate the system. Hirers have the option of using laptop computers for their presentations which allows them to control all presentations from the podium of the theatre.

Internet
Wireless Internet access is available throughout the Dome. Conventional Internet access is available from ports located in the Becker Room.

Telephones
Two metered phones are available for outgoing calls in the Foyer and Becker Room. Calls may be received on (02) 6247 5373 at the registration desk. Outgoing calls are charged at the rate of $0.50 per registered increment.

Registration desk
A registration desk is located in the main foyer and hirers should arrange to have this occupied by their representatives at all time to ensure only authorised attendees gain access to the function.

Message board
There is a message board situated near the registration desk for messages to be displayed.

Photocopier
A photocopier is available, copies are charged at $0.30c each. Academy staff will advise the relevant access code.

Additional furniture
Folding tables, stackable chairs, white boards and flip chart holders are available upon request. Additional items required can be arranged by the Academy at the hirer’s expense.

Catering

The Academy has a list of approved caterers who work at the Shine Dome on a regular basis and provide excellent service, are licensed under ACT Health Protection Services regulations and hold public liability and workers compensation insurance cover.

Caterers
Kitchen Witchery, phone: 6280 9882, email: cateringbysven@hotmail.com
Party Kapers, phone: 6286 1466, email: partykapers@yahoo.com.au
Tulips Catering, phone: 6249 6118 or 0409 630 118, email: anitaburgess@bigpond.com
Hudsons Catering, phone: 6248 9680, email: hudsonscatering@bigpond.com
Connoisseur Catering, phone: 6251 7383, email: concat@bigpond.net.au
Sitting Ducks Catering, phone: 6282 1631, email: mail@sittingducks.com.au

Hirers should negotiate directly with caterers for their requirements.
Caterers should provide all the crockery, cutlery, glassware and linen required for the function.

Kitchen
There is a well-equipped kitchen adjacent to the Jaeger Room.

The kitchen is large and equipped with a warming oven, electric stove, microwave and an industrial dishwasher. The kitchen must be left in ‘as found’ condition – any additional cleaning costs will be charged to the hirer.

Access and car parking

Car parking
Please advise attendees that the forecourt area of the Shine Dome is ‘set down and pick up only’.

Public parking areas are situated close to the Shine Dome off Gordon Street and McCoy Crescent. A fee is payable during business hours – there is no charge in the evenings or at weekends. A map showing their location is available for inclusion in your publicity to help your clients.

Disabled access
Disabled parking spaces are available within the Academy car park. Access can be arranged through the Administrative Office of the Academy's Secretariat in Ian Potter House.

The Shine Dome is equipped with wheelchair access and disabled facilities.

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Conditions of hire

Approval to hire the Shine Dome is given on the basis that the hirer will not, in any publicity, imply the Academy’s support for the hirer or the event. Specifically, no reference should be made in publicity to The Australian Academy of Science or any form of that name.

All references to the building in publicity should ONLY be to:

Photos of the Shine Dome for publicity purposes related to conference events are available from: leah.moncrieff@science.org.au

If the Academy has reason to believe that any function may adversely affect its reputation or the security of its staff or property, it reserves the right to withdraw its permission to use the building without liability other than refund of any deposit.

The Shine Dome is a heritage listed building and therefore there are limitations to the fixing of posters, banners etc to walls. Hirers are asked to respect the heritage aspects of the building, and to consult with Academy staff in this matter.

Hirers are requested to emphasise in their publicity and at the commencement of their function that food and drink is not to be taken into the Ian Wark Theatre.

The Academy reserves the right to recover costs for any damage to the premises or equipment or loss of equipment occurring during the period of the hirer’s occupancy.

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Hire costs
(effective from January 2006)

		Full day 9.00 am-5.00 pm		Evening* 5.00 pm-9.00 pm
The Shine Dome		$990		$660
Jaeger Room		$440		$440
Becker Room		$440		$440

* Hire of the Shine Dome after 5pm on weekdays and during weekends and Public Holidays attracts the following additional charges from the time of access until the building is vacated and secured:

Weekday evenings		$33.00 per hour
Saturday		$38.50 per hour
Sundays & Public Holidays		$44.00 per hour

All prices are inclusive of GST.

Early access to the Shine Dome
Access for set up/pack down before 9.00 am on the day of hire is included in the hiring cost.

Access for setting up on the previous day incurs normal hiring costs for that day.

Booking deposit
A minimum deposit of 50% of the booking fee may be required to confirm your booking, and will be deducted from the final account.

Deposits are not refundable if less than one month's notice is given for cancellation.

Payment

• By cheque payable to the Australian Academy of Science and forward to GPO Box 783, Canberra ACT 2601.

• By Electronic Funds Transfer directly to the Academy's Bank Account.

  Bank: Commonwealth
  Branch: London Circuit/Ainslie Avenue
  BSB: 062-900
  Account no.: 805196 – Australian Academy of Science
  

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