HIRING INFORMATION
For Shine Dome availability or further information contact the Events Manager, Savita Khiani on (02) 6201 9462 or email savita.khiani@science.org.au
Facilities
The Australian Academy of Science's Shine Dome has been a Canberra landmark since its construction in 1959. Refurbished as part of the Centenary of Federation celebrations, the Shine Dome has excellent acoustics and the latest technological equipment recently upgraded and is located just a short walk from hotels, tourist attractions and city shops.
Floor plan of the Shine Dome
Rooms
Ian Wark Theatre
The main auditorium, the Ian Wark Theatre, is
suitable for meetings and lectures and is equipped
with modern technology and audiovisual equipment. The ground level seats 150 in armchair comfort, the upper level has 34 seats with desk facilities plus 50 bench seats to extend the total capacity of the theatre to 234.
The Jaeger Room
The Jaeger Room boasts panoramic views of Lake Burley Griffin, the National Library and Parliament House.
The Jaeger room is ideal for:
- Morning/afternoon tea
- Lunches
- Cocktail receptions
- Breakout groups
- Posters
The Becker Room
The Becker Room is a permanently set boardroom style room with conference facilities, plasma screen with laptop in-put for smaller presentations.
The Becker Room can seat 22 people and is ideal for:
- Executive meetings
- Training sessions
- Working lunches
The Foyer
The Foyer has a large marble floor entrance, equipped with a registration desk and is ideal for displays associated with the event being held at the Shine Dome.
The Fellows Room
The Fellows Room is ideal for conference secretariats as office space or as a break out room for larger conferences. It can be also used as luggage storage for delegates.
Shine Dome Capacity Chart
| Style setup: |  |
 |
 |
 |
 |
 |
 |
|---|---|---|---|---|---|---|---|
| Room | Maximum number of people per seating style | ||||||
| Ian Wark Theatre | -- | 234 | -- | -- | -- | -- | -- |
| Jaeger Room | 30 | 30 | 70* | 170 | 30 | 30 | 30 |
| Becker Room | -- | -- | -- | -- | 22 | -- | -- |
| Fellows Room | 10 | 15 | 20 | -- | 15 | 15 | -- |
*Please note- if round tables are required you will need to hire these externally and arrange for delivery
Other facilities
Audio visual equipment
The Ian Wark Theatre is equipped with a fully integrated audiovisual system, with laptop interfaces. Other available equipment is as follows:
- Lapel microphones (2)
- Podium microphones (1)
- Laser pointer (3)
- Hand held microphones (4)
- Desk microphones (4)
- Over ear microphones (2)
Please note:
A qualified audio visual technician approved by the Academy, must be employed at the hirer's expense to operate the Academy’s audiovisual main system in the Ian Wark Theatre. Please see details below
Academy approved AV companies
- One Vision
Huw Ollerenshaw
Telephone: 02 6281 1113
Email: huw@onevision.com.au
Website: www.onevision.com.au
Additional furniture
Folding trestle tables, stackable chairs, white boards and flip charts are available upon request. Additional items required can be arranged through a hire company. Please contact the Events Coordinator for details.
The Shine Dome has a limited amount of trestle tables and stackable chairs available for organiser’s use.
Internet
Wireless internet access is available throughout the Shine Dome. Conventional internet access is available from ports located in the Fellows and Becker rooms.
Message board.
A message board can be made available to organisers and placed in the foyer near the registration desk.
Photocopier
A black and white photocopier is available for the use to the organiser.
Registration desk
A registration desk is located in the main foyer and hirers should arrange to have this occupied by their representatives at all times to ensure only authorised attendees gain access to their function.
Catering
The Academy has a list of approved caterers who work at the Shine Dome on a regular basis and provide excellent service, are licensed under ACT Health Protection Services regulations and hold public liability and workers compensation insurance cover.
Caterers
Edge Catering
Phone: 6251 9494
Email: oliver@edgecatering.com.au
Hudson’s Catering
Phone: 6248 9680
Email: hudsonscatering@bigpond.com
Kitchen Witchery
Phone: 6280 9882
Email: cateringbysven@hotmail.com
Royal Canberra Golf Club
Phone: 6282 7000
Email carey@royalcanberra.com.au
Sitting Ducks
Phone: 6282 1631
Email: mail@sittingducks.com.au
Swirl Catering
Phone: 6162 1276
Email: orders@swirlcatering.com.au
Hirers should negotiate directly with caterers for their requirements. Caterers should provide all the crockery, cutlery, glassware, linen and staff required for the function.
Kitchen
There is a well-equipped kitchen adjacent to the Jaeger Room. The kitchen is large and equipped with a warming oven, electric stove, small microwave and an industrial dishwasher. The kitchen must be left in ‘as found’ condition – any additional cleaning costs will be charged to the hirer.
Access and car parking
Car parking
Please advise attendees that the forecourt area of the Shine Dome is ‘set down and pick up only’.
Public parking areas are situated close to the Shine Dome off Gordon Street and McCoy Crescent. A fee is payable during business hours – there is no charge in the evenings or at weekends. A map showing their location is available for inclusion in your publicity to help your delegates, please contact the Events Coordinator to obtain this
Disabled access
Two (2) disabled parking spaces are available within the Academy car park. Access can be arranged by contacting the Events Coordinator.
The Shine Dome is also equipped with wheelchair access and disabled facilities.
Conditions of hire
- Approval to hire the Shine Dome is given on the basis that the hirer will not, in any publicity, imply the Academy’s support for the hirer or the event. Specifically, no reference should be made in publicity to the Australian Academy of Science or any form of that name.
- All references to the building in publicity should ONLY be to:
The Shine Dome, Gordon Street, Canberra ACT 2601
- Photos of the Shine Dome for publicity purposes related to events are available from: savita.khiani@science.org.au
- If the Academy has reason to believe that any function may adversely affect its reputation or the security of its staff or property, it reserves the right to withdraw its permission to use the building without liability other than refund of any deposit.
- The Shine Dome is a heritage listed building and therefore there are limitations to the fixing of posters, banners etc to walls. Hirers are asked to respect the heritage aspects of the building, and to consult with the Events Coordinator in this matter.
- Hirers are requested to emphasise in their publicity and at the commencement of their function that food and drink is not to be taken into the Ian Wark Theatre.
- The Academy reserves the right to recover costs for any damage to the premises or equipment or loss of equipment occurring during the period of the hirer’s occupancy.
Hire costs
(effective from January 2011)
| Full day 9.00 am-5.00 pm |
Half Day One to Four hours |
Evening* 5.00 pm-9.00 pm |
|
|---|---|---|---|
| The Shine Dome (Ian Wark Theatre, Jaeger Room, Becker Room and Fellows Room ) |
$1430 | $880 | $980 |
| Ian Wark Theatre | $1430 | $880 | $980 |
| Jaeger Room | $660 | $550 | $660 |
| Becker Room | $660 | $550 | $660 |
| Becker Room, Fellows Room and Jaeger Room | $1100 | $990 | $1100 |
Equipment available for use included in hire cost:
- 1 x data projector in main theatre
- 1 x projection screen in main theatre
- 1 x podium microphone in main theatre
- 4 x roving microphones in main theatre
- 2 x lapel microphones in main theatre
- 2 x over ear microphones in main theatre
- 3 x whiteboards
- 4 x flip charts
- 1 x laser pointer
- 1 x “65 Inch “plasma screen in Becker room
- 1 x “65 Inch “plasma screen in Jaeger room
* Hire of the Shine Dome after 5:00pm on weekdays and during weekends and public holidays attracts the following additional charges from the time of access until the building is vacated and secured.
Care Taking Charges
| Weekday evenings (after 5:00pm) | $40 per hour |
|---|---|
| Saturday (all day) | $45 per hour |
| Sundays & public holidays (all day) | $50 per hour |
All prices are inclusive of GST.
Early access to the Shine Dome
Access for set up/pack down before 9.00 am on the day of hire is included in the hiring cost.
Access for setting up on the previous day incurs normal hiring costs for that day as noted above.
Booking deposit
A minimum deposit of 50% of the booking fee may be required to confirm your booking and will be deducted from the final amount.
Deposits are not refundable if less than one month's notice is given for cancellation.
Payment
- By Electronic Funds Transfer directly to the Academy's bank account.
- By eftpos
- Credit Card (MasterCard/VISA)
- By Cheque payable to the Australian Academy of Science and forward to
GPO Box 783, Canberra, ACT 2601
