Japan Society for the Promotion of Science Postdoctoral Fellowships for 2015-16

 

Applications are now being received for visits to Japan commencing between 1 April and 30 November 2015. Closing date is COB Friday 29 August 2014.

 


The Japan Society for the Promotion of Science (JSPS), in association with the Australian Academy of Science and the Australian Research Council, offers Postdoctoral Fellowships annually for Australian researchers to work in institutes affiliated with JSPS.

The JSPS Postdoctoral Fellowship Program for Foreign Researchers provides opportunities for Australian postdoctoral researchers to conduct, under the guidance of their Japanese hosts, cooperative research with leading research groups in universities and other Japanese institutions. The program aims to help such researchers advance their own research while contributing to the advancement of research in Japan and the counterpart countries.

So as to allow the smooth process of research in Japan, sufficient consultation should be made between the candidate and his/her prospective host researcher in advance of the conditions at the host laboratory, including his/her status under the Fellowship, and mutual agreement regarding these conditions should be established.

As a rule, the fellowship awardees (fellows) shall stay in Japan continuously during the tenure of their fellowships and concentrate on their research at the host institution. Fellows may, however, suspend their fellowships for the purpose of childbearing or infant nursing. Fellows may not engage in other work, either paid or unpaid, during their tenure.

Fields of research

Applications are invited from suitably qualified researchers in any field of natural sciences (including technology, engineering and medicine), the humanities and the social sciences.

Host researchers and host institutions in Japan

Host researchers in Japan must be employed full-time or classified as being employed full-time (excluding Jokyo, assistant professors, and Joshu, research assistants) at a university or research institution listed in Table 1 – Host institutions.

Fellows must conduct their research at the host’s affiliated institution. An official letter from the host researcher should be attached to the application form. Candidates must have arranged in advance a research plan for their stay in Japan with their prospective host researcher.

Eligibility

  1. Candidates must be an Australian citizen or Australian permanent resident living in Australia at the time of application. (If you were not born in Australia, please provide proof of Australian citizenship or Australian permanent residency).
    Note: Persons of Japanese nationality are not eligible to apply, nor are those of dual nationality if one is Japanese.
  2. Candidates must hold a doctoral degree when the Fellowship goes into effect, which must have been received within six years prior to 2 April 2015 (i.e. awarded on or after 2 April 2009) or be scheduled to receive a doctoral degree before the Fellowship goes into effect.
    NOTE: If the doctoral degree has not yet been awarded, at time of application, the PhD thesis needs to have been awarded and a letter is required from the candidate’s institute stating the date that he/she will officially receive the degree.
  3. MD (Doctor of Medicine) holders without a PhD are not eligible.
  4. Candidates who have previously been awarded a fellowship under the JSPS Postdoctoral Fellowship Program for Foreign Researchers or an STA Fellowship Program are not eligible.

Duration and commencement of fellowships

  1. Fellowships are awarded for a period of 12 (365 days) to 24 months (730 days).
  2. Successful candidates must start the Fellowship in Japan between 1 April and 30 November 2015.

Terms of award (Fellows only)

The amounts of the Awards indicated above are subject to change.

  1. A round-trip air ticket (based on JSPS regulations)
  2. A monthly maintenance allowance of ¥362,000
  3. A settling-in allowance of ¥200,000
  4. Overseas travel accident and sickness insurance coverage

Note:

  • The amounts of the Awards indicated above are subject to change.
  • If the Fellow resides in Japan on the date his/her award letter is issued, the air ticket to Japan and settling-in allowance will not be provided.
  • A research grant ‘Grant-in-Aid for Scientific Research’ (Tokubetsu Kenkyuin Shorei-hi) of up to 1,500,000 yen per year (total of ¥3,000,000 for two years) is available to cover cooperative research related expenses. Application for these grants is made by the host researcher through his/her institution.

Reporting obligation

The Fellowship awardees (Fellow) and their host researchers must submit two research reports: an interim report at the 12-month junction of the fellow’s tenure, and a final report within one month of the completion of the Fellowship tenure to JSPS. A copy of each report should be submitted to the Australian Academy of Science.

Note

  • The names of the awardees and their host researchers as well as their research themes and reports are subject to public disclosure.
  • The awardees will also be asked to participate in surveys aimed at improving the Fellowship program.

Number of Fellowships awarded

JSPS has advised that the quota has not been set for Australia for FY2015–16 under this program. A quota may not be set until early 2015. Please note the quota for FY2014–15 was 15.

The Academy will assess and rank the applications but the final selection of successful applicants will be made by JSPS.

Please note this program is fully funded by JSPS.

Materials to be submitted (in the following order)

  1. Applicant summary information form
  2. An original hand-signed application form (Format 2-Postdoc) – single sided. Image data of candidate's signaure pasted on the form is acceptable. An electronic copy is to be submitted with the supporting documents (see DEADLINE below).
  3. Supporting documents (no originals required):
    1. An electronic copy of a document confirming Australian citizenship or Australian permanent residency status (for applicants not born in Australia) e.g. Certificate of Citizenship, passport, permanent residency visa or letter of approval for permanent residency visa.
    2. An electronic copy of the signed letter of acceptance/invitation from the candidate’s prospective host researcher in Japan, stating that he/she accepts the candidate at his/her institution.
    3. An electronic copy of the candidate’s doctoral degree certificate. If the degree has not yet been awarded, a letter is required from the candidate’s institution stating the date that he/she will officially receive the degree. A copy of the diploma must be submitted to JSPS before the Fellowship can commence.
      NOTE:
      At time of application, PhD thesis needs to have been submitted.
    4. The names, addresses and contact details of two additional referees (Australian) who may be contacted by the selection committee if further information is required.
      Additional referees should not be from the applicant’s department or division nor from the host institution.     
    5. An electronic copy of the signed referee report form or signed letter of reference/recommendation from the candidate's current or previous supervisor (not from his/her prospective host researcher in Japan) - (see Notes for Referees). Only one referee report is required.
    6. Supplementary documents (if necessary)

Note:

  • The application form must be the original document mailed to the Academy. Image data of the candidate's signature pasted on the form is acceptable.
  • All other documents including those confirming Australian citizenship or Australian permanent residency status should be copies and submitted electronically.
  • All documents must be in English. If the original document is in another language, please include an English translation.

DEADLINE – FRIDAY 29 AUGUST 2014

Documents must be submitted by a research office or grants office if from the private sector.

Send all documents, including a PDF of the original application form, to is@science.org.au or to the mailing address below (original application form only) by COB Friday 29 August 2014.

Mailing address (original application form only):

Grants Administration Officer
International Programs
Australian Academy of Science
GPO Box 783
CANBERRA ACT 2601
AUSTRALIA

Notification of outcome: late October 2014

It is expected that the Academy will be able to notify applicants of its nominations by late October 2014. Please note that JSPS will THEN need to approve the Academy’s nominations. This process is generally completed within 2–3 months of the participant’s departure. Please take this period into consideration when arranging your proposed travel dates.

Applications are considered carefully against the selection criteria by a committee of scientists with diverse expertise. The decisions of the committee are based upon the assessed competitiveness of the proposal. The Academy is not able to enter discussion or correspondence regarding the reasons why an application is successful or not.


For further information contact:

Grants Administration Officer
International Programs
Australian Academy of Science
GPO Box 783, Canberra ACT 2601
Phone: 02 6201 9412
Email: is@science.org.au

This project is supported by the Australian Government Department of Education