Position Description

This is a varied and challenging combined position shared between two national science organisations.  You will be the Archivist for the Australian Academy of Science (3 days per week) and the National Coordinator for the Royal Societies of Australia (2 days per week).


Canberra-based, full-time, 12-month fixed term with possibility of extension.

The salary to be offered is at the following Academy classification:

Academy Classification Base Salary Superannuation at 17% Package
5(1) $69,172 $11,759 $ 80,931

In addition to the 9.5% Superannuation Guarantee, the Academy pays an additional 7.5% contribution to superannuation (for a total of 17%).  Alternatively, employees may choose to take the additional 7.5% as base salary.  Conditions include flexible working hours, an employee assistance program, options to salary sacrifice, annual leave loading and paid Christmas holiday stand down.


Australian Academy of Science, Ian Potter House, 9 Gordon Street, Acton, Canberra.


Name: Robyn Diamond – Digital and Publishing Manager

Phone: (02) 6201 9415



Position title: Archivist/Coordinator

Section: Communications and Outreach

Responsible to: Digital and Publishing Manager

Responsible for: No direct reports

Hours: Full-time (37.5 hrs/week)

Tenure: 12 month contract (with possibility of extension).

Classification: 5 (1)

The closing date for applications is Monday, 29 July 2019.

Duties and Responsibilities

This shared position is employed by the Australian Academy of Science and reports to the Digital and Publishing Manager at the Australian Academy of Science, and the President of the Royal Societies of Australia for their respective areas of activity.


  • Manage valuable archival and library collections and related data to a high professional level.
  • Develop archival and collections policies and procedures.
  • With the support of an expert advisory group, scope and commence the digitisation of collections.
  • Assist with the coordination of the Academy’s history of science activities, including the reintroduction of the Academy’s ‘Interviews with Australian Scientists’, probably in digital audio format.
  • Assist researchers to access the collections.

Royal Societies of Australia (RSA)

  • Coordinate national activities, including face-to-face and online meetings and conferences.
  • Manage website content and social media.
  • Administer the operations of a national office.
  • Liaise closely and build networks with the state Royal Societies and other relevant national and international organisations.

Selection Criteria


An appropriate degree qualification, or an equivalent combination of relevant experience and education/training.


  • Experience in handling, documenting, describing and indexing archival materials
  • Knowledge of national and international standards and legislation for recordkeeping and archival description, and how they are applied.
  • Well-developed negotiation, interpersonal and written communication skills.
  • Experience working with website content, including editing and maintenance.
  • Understanding and use of social media for organisations.
  • Strong organisational skills, and an ability to develop policies and procedures.
  • An understanding of standard business protocols and systems.
  • A reasonable level of physical fitness.


  • Experience with standards-based, collection management software.
  • An understanding of library systems, functions and processes.
  • An interest in science.

Please note the following regarding physical accessibility restrictions in the Shine Dome:

The Australian Academy of Science's Shine Dome was created to reflect the inquiring and innovative nature of science.  It was the first Canberra building to be added to the National Heritage List, for its historical and architectural significance.

  • The position is suitable only for people who are physically able to safely negotiate stairs unassisted.
  • Due to its historic nature, there are no lifts in the building.  There are three floors (two above-ground, one below): the stairs to the basement are narrow and steep and were not designed to be accessed regularly or by the public.  The stairs to the first floor are easy to negotiate.
  • This position requires that the incumbent accesses the library on the first floor and the basement, where the majority of collections are held.

Applying for this position

To apply, email by 5.00pm Monday, 29 July 2019 with a Cover Letter, Resume and Statement addressing the Selection Criteria.

About the organisations

The Australian Academy of Science was founded by Royal Charter in 1954 and has an elected Fellowship of 550 leading Australian scientists. The Academy is a non-profit organisation that provides independent, authoritative and influential scientific advice.  This position is part of a Secretariat of around 80 staff who work as a team to support activities of the Academy.

The Royal Societies of Australia (RSA) aims to assist each of the Royal Societies in Australia through organised communication, collaboration and advocacy. The RSA provides a framework for coordinating educational and research-related activities and the discussion of vital policy issues affecting the community at large with a focus on science, medicine, economics, philosophy and the arts and their interrelationships.  

The Australian Academy of Science and RSA are equal opportunity employers. Candidate applications from a range of diverse and inclusive groups of the community are encouraged to apply.

© 2019 Australian Academy of Science