Events Administration Officer

The Australian Academy of Science is seeking a dynamic, motivated and effective Events Administration Officer to assist in delivering a wide-range of science related events around Australia.

The Academy is an independent, not-for-profit organisation established by Royal Charter in 1954. It has an elected Fellowship of around 530 leading Australian scientists who contribute their time and expertise to provide independent, authoritative and influential scientific advice, to support excellence in Australian science, to promote international scientific engagement, and to build public awareness and understanding of science.

This is a new position within a growing events team and is part of a broader Secretariat of around 80 people who work to support activities undertaken by the Academy.

Position information


This is 12 month fixed term contract position at the Academy Classification 3 level. Part-time appointments (at least 0.6 FTE) may be considered.

Academy Classification Base Salary Superannuation at 17% Package
3(1) $54,431 $9,253 $63,685

As well as the 9.5% Superannuation Guarantee, the Academy pays an additional 7.5% contribution to superannuation (for a total of 17%). Alternatively, employees may choose to take the additional 7.5% as base salary. Other additional benefits include 17.5% leave loading, paid stand down over the New Year break, flexible working hours, an employee assistance program, options to salary sacrifice and free city parking.


Australian Academy of Science, Ian Potter House, 9 Gordon Street, Acton, Canberra.

Application information

Applications for the position must include a cover letter, a statement of claims against each of the selection criteria and a curriculum vitae with contact details for two referees.

Applications should be forwarded by email to:

Applications close at 5.00pm AEDT on Friday, 11 January 2019.

Further information on the position is available from:

Lisa Crocker, Events Manager
Phone: (02) 6201 9498

Position details

Position title: Events Administration Officer
Department: Communications and Outreach
Responsible to: Events Manager
Responsible for: Nil
Hours: Full time (37.5hrs/week), although a part-time appointment (at least 0.6FTE) may be considered. Some interstate travel and occasional work outside normal office hours will be required.
Tenure: 12 month fixed term contract (possibility of extension).
Classification: Classification AAS3(1)
Date reviewed: September 2018

Position description

The Events Administration Officer is a new position within the Academy’s growing events management team. The successful applicant will support a broad range of science-related events and activities in Canberra and around Australia. The events will range from functions at Australia’s Parliament House, to stakeholder consultation workshops around Australia, VIP dinners in different cities, and large-scale public lectures.

The successful applicant will need to be highly efficient with a flair for organisation, and an ability to interact confidently with stakeholders. The position will suit someone who thrives in a busy and professional environment, who takes pleasure in getting things done, and who enjoys working with committed and passionate people.

Duties and responsibilities

Under supervision of the Events Manager:

  • Coordinate and support numerous meetings, events and functions in Canberra and around Australia. This will include coordinating venue bookings (internal and external), arranging catering, coordinating invitations and registrations, setting up and packing down meeting rooms, organising travel and accommodation, and general administrative tasks to support events.
  • Take responsibility for updating and maintaining a database of events stakeholders using the Academy’s Stakeholder Relationship Management system.
  • Assist with sourcing events sponsorship.
  • Other tasks as required.

Selection criteria

  • At least 2 years’ professional experience in a similar role.
  • A clear knowledge and understanding of event management principles and practices.
  • Demonstrated ability to engage effectively with internal and external stakeholders.
  • Well-developed verbal and written communication skills.
  • Initiative and self-motivation, including the ability to manage multiple tasks and competing deadlines.
  • A commitment to workplace diversity, workplace participation, WHS and equity principles.
  • A good working knowledge of EventsAIR and/or EventBrite will be an advantage but is not essential (training will be provided).

© 2019 Australian Academy of Science