Japan Society for the Promotion of Science fellowships

Status

Applications are now being received for visits to Japan commencing between 1 April and 30 November 2018. Closing date is 5pm (AEDT) Monday 30 October 2017.

Details

The Japan Society for the Promotion of Science (JSPS), in association with the Australian Academy of Science, offers Postdoctoral Fellowships for Australian researchers to work in institutes affiliated with JSPS.

The JSPS Postdoctoral Fellowship Program for Foreign Researchers provides opportunities for Australian postdoctoral researchers to conduct, under the guidance of their Japanese hosts, cooperative research with leading research groups in universities and other Japanese institutions. The program aims to help such researchers advance their own research while contributing to the advancement of research in Japan and the counterpart countries.

To allow the smooth process of research in Japan, sufficient consultation should be made between the candidate and his/her prospective host researcher in advance of the conditions at the host laboratory, including his/her status under the fellowship, and mutual agreement regarding these conditions should be established.

As a rule, the fellowship awardees (fellows) shall stay in Japan continuously during the tenure of their fellowships and concentrate on their research at the host institution. Fellows may, however, suspend their fellowships for the purpose of childbearing or infant nursing. Fellows must not engage in other work, either paid or unpaid, during their tenure.

Fields of research

Applications are invited from suitably qualified researchers in any field of natural sciences (including technology, engineering and medicine), the humanities and social sciences.

Host researchers and host institutions in Japan

Host researchers in Japan must be employed full time or classified as being employed full time (excluding Jokyo, assistant professors, and Joshu, research assistants) at a university or research institution listed in Table 1—Host institutions (PDF, 131 KB).

Fellows must conduct their research at the host’s affiliated institution. An official letter from the host researcher should be attached to the application form. Candidates must have arranged in advance a research plan for their stay in Japan with their prospective host researcher.

Eligibility

Candidates must be an Australian citizen or Australian permanent resident living in Australia at the time of application. (If you were not born in Australia, please provide proof of Australian citizenship or Australian permanent residency).

Note: Persons of Japanese nationality are not eligible to apply, nor are those of dual nationality if one is Japanese. Also researchers who have permanent residency in Japan are not eligible.

Candidates must hold a doctorate degree when the fellowship goes into effect, which must have been received within six years prior to 2 April 2018 (i.e. awarded on or after 2 April 2012) or be scheduled to receive a doctorate degree before the fellowship goes into effect.

Note: If the doctorate degree has not been awarded at time of application, the PhD thesis needs to have been awarded and a letter is required from the candidate’s institute stating the date that he/she will officially receive the degree.

MD (medical doctor) holders without a PhD are not eligible.

Candidates who have previously been awarded a fellowship under the JSPS Postdoctoral Fellowship Program for Foreign Researchers or an STA Fellowship Program are not eligible.

Duration and commencement of fellowships

  1. Fellowships are awarded for a period of 12 (min 365 days) to 24 months (max 730 days).
  2. Successful candidates must start the fellowship in Japan between 1 April and 30 November 2018.

Terms of award (fellows only)

The amounts of the awards indicated below are subject to change..

  1. A round-trip air ticket (based on JSPS regulations).
  2. A monthly maintenance allowance of ¥362,000.
  3. A settling-in allowance of ¥200,000.
  4. Overseas travel accident and sickness insurance coverage.

Note

If the fellow resides in Japan on the date his/her award letter is issued, the air ticket to Japan and settling-in allowance will not be provided.

A research grant ‘Grant-in-Aid for Scientific Research’ (Tokubetsu Kenkyuin Shorei-hi) is available to cover cooperative research related expenses. Application for these grants is made by the host researcher through his/her institution.

Reporting obligation

The fellow and their host researchers must submit two research reports to JSPS:

  1. an interim report at the 12-month point of the fellow’s tenure (if fellowship is longer than 12 months)
  2. a final report within one month of the completion of the fellowship tenure.

A copy of each report should be submitted to the Australian Academy of Science.

Note

The names of the awardees and their host researchers as well as their research themes and reports are subject to public disclosure.

The awardees will be asked to participate in surveys aimed at improving the fellowship program.

Number of fellowships awarded

JSPS has advised that the quota has not been set for Australia for the 2018 round under this program. A quota may not be set until early 2018. The quota for the current round (2017–18) was 14.

The Academy will assess and rank the applications but the final selection of successful applicants will be made by JSPS.

Please note that the Department of Industry, Innovation and Science provides financial support to the Academy to administer this call for applications and JSPS fully funds the fellowships in Japan.

Materials to be submitted (in the following order)

  1. Applicant summary information form (DOCX, 20KB)
  2. Application form (DOCX, 120KB) (please read the selection criteria (PDF, 90KB) prior to completing the form)
  3. Supporting documents:
    1. Copy of document confirming Australian citizenship or Australian permanent residency status (for applicants not born in Australia) e.g. Australian Certificate of Citizenship, Australian passport, Australian permanent residency visa or letter of approval for Australian permanent residency visa. Tourist, business or other short-term visas will not be accepted.
    2. Copy of the candidate’s doctoral degree certificate. If the degree has not yet been awarded, a letter is required from the candidate’s institution stating the date that he/she will officially receive the degree. Note: PhD thesis needs to have been submitted at time of application.
    3. Copy of the signed letter of acceptance/invitation from the candidate’s prospective host researcher in Japan, stating that he/she accepts the candidate at his/her institution.
    4. Copy of the signed referee report form (DOCX, 20KB) or signed letter of reference/recommendation from the candidate's current or previous supervisor (not from his/her prospective host researcher in Japan)—(see Notes for referees (PDF, 92KB)). Only one referee report is required.
    5. The names, address and contact details of two additional referees (Australian) who may be contacted by the selection committee if further information is required. Additional referees should not be from the applicant’s department or division or from the host institution. The details of the two additional referees can be submitted on a separate page. Do not include the details in an email.

Note: All documents must be in English.

Applications are considered carefully against the selection criteria by a committee of scientists with diverse expertise. The decisions of the committee are based on the assessed competitiveness of the proposal. The Academy is not able to enter discussion or correspondence regarding the reasons why an application is successful or not.

DEADLINE—5pm (AEDT) Monday 30 October 2017

Documents must be submitted by a research office, or grants office if from the private sector.

Send all documents, including a PDF of the original application form, to grants@science.org.au by 5pm (AEDT) Monday 30 October 2017.

Notification of outcome

It is expected that the Academy will be able to notify applicants of its nominations by mid-December 2017. Please note that JSPS will THEN need to approve the Academy’s nominations. This process is generally completed within 2-3 months prior to the participant’s proposed departure. Please take this period into consideration when arranging your proposed travel dates.

Further information

For further information contact:

Grants Administration Officer
International Programs
Australian Academy of Science
GPO Box 783, Canberra ACT 2601

Phone: 02 6201 9412
Email: grants@science.org.au

This project is supported by the Australian Government Department of Industry, Innovation and Science.

Past participants

© 2017 Australian Academy of Science

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