These guidelines apply to all Academy Honorific awards.
In addition to completing the online nomination form and uploading all the required documents, please take care with the written aspects of the nomination as award committees have observed that the quality of nominations can vary considerably and may have an effect on which candidates are short-listed.
Eligibility criteria for individual awards are listed on the Award’s website: www.science.org.au/supporting-science/awards-and-opportunities
Please ensure that your nominee meets the eligibility criteria at the time of nomination.
Serving members of the Council of the Australian Academy of Science and members of the Award Committee dealing with the award in question are not eligible to be nominated for Academy awards except in the case of outgoing members of Council who may be nominated in their outgoing year for all awards except the Macfarlane Burnet, the Ruby Payne-Scott and the Matthew Flinders Medals. If a proposed candidate is already the recipient of an Academy early-career honorific award, they will not be eligible for nomination for another early-career award or a mid-career honorific award. A mid-career honorific award recipient will also not be eligible for nomination for another mid-career award. Candidates who are Fellows of the Academy at the time of nomination, are ineligible to be nominated for early and mid-career honorific awards (accordingly newly elected Fellows cannot be carried forward to subsequent rounds). The Dorothy Hill, Nancy Millis and Ruby Payne-Scott Medals are for women only with all other awards being open to nominations for candidates from all genders.
The Dorothy Hill, Nancy Millis and Ruby Payne-Scott Medals are open to nominees who self-identify as a woman in the award nomination form. The Academy does not require any statement beyond a nominee’s self-identification in the nomination form.
This practice is consistent with the Sex Discrimination Act 1984, which has recognised the non-binary nature of gender identify since 2013, and gives effect to Australia’s international human rights obligations. The Academy remains committed to the fundamental human-rights principles of equality, freedom from discrimination and harassment, and privacy as well as the prevention of discrimination on the basis of sex and gender identity.
Nominees who indicate that they identify their gender as neither male or female (ie, those that select ‘other’) will have their nominations referred to the Chair of the Academy’s Equity and Diversity Reference Group to determine whether they have detailed any other gender category that would identify them as a woman (as per the Sex Discrimination Act 1984).
Nominators must receive permission from the nominee to nominate them and nominees should be asked to ensure that only one nomination is put forward for them per eligible award per round. Nominees can be put forward for more than one eligible honorific award but will only be eligible to be awarded one award as decided by Council.
Eligible shortlisted nominations will be invited to be carried forward for a total of three award rounds.
For all Career Honorific awards, a candidate may not be put forward for nomination for the same award in the two subsequent award rounds if either of the following apply: they have been nominated and not shortlisted for three subsequent years; or have completed their three year shortlisting carry over period. At the Award Committee’s discretion, very highly ranked candidates who would otherwise not be eligible for consideration in subsequent rounds due to the Post PhD or other eligibility criteria may be invited to be considered in the subsequent award round.
Winners of all awards except the Haddon Forrester King Medal should be mainly resident and/or have a substantive position in Australia at the time of the nomination deadline. Unless explicitly stated in the awarding conditions, the research being put forward for the award should have been undertaken mainly in Australia. Some awards have more specific conditions that the relevant selection committee must apply and nominators are advised to read the conditions associated with each award very carefully.
Fellows and non-Fellows of the Academy can provide nominations for either Fellows or non-Fellows for all awards except the Macfarlane Burnet Medal and Lecture, the Matthew Flinders Medal and Lecture and the Ruby Payne-Scott Medal and Lecture. The Macfarlane Burnet Medal and Lecture,the Matthew Flinders Medal and Lecture and the Ruby Payne Scott Medal and Lecture can only be nominated by Fellows of the Academy and can be awarded to either Fellows or non-Fellows.
* The Australian Academy of Science is committed to ensuring that all eligible researchers can be considered for awards and collects career interruption information to assess their opportunity to demonstrate scientific excellence. Accordingly, extensions to the post research doctorate eligibility requirements for Early and Mid-Career awards will be provided for qualifying career disruptions.
A career disruption involves prolonged interruption to a nominee’s capacity to conduct Full Time Equivalent (FTE) high-level research since the award of their first research doctorate either due to part-time employment or absence (for periods of one month or greater) and/or long-term partial return to work, to accommodate carer’s responsibilities, illness or other interruption.
Achievement will be judged relative to opportunity. An assessment of a candidate’s opportunity to demonstrate scientific excellence will take into account the factors below, based on the Research Opportunity and Performance Evidence (ROPE) guidelines of the Australian Research Council (ARC).
Where career disruptions are due to primary caring responsibilities for dependent children, exemptions should be applied at up to two years Full Time Equivalent (FTE) for a dependent child and up to a maximum of four years (FTE) for two or more dependent children.
An additional 6 months (pro rata) can be applied per year of eligible career disruption to take into account the fact that it can take some time to get back up to speed after a period of extended leave.
The Academy Vice Presidents have oversight of the process.
Closing Date – Nomination submissions are due by 9:00am (AEST) 25 May (this has been extended from 1 May to acknowledge the impact caused by the COVID-19 pandemic).
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